University of Wisconsin–Madison

Permit Types and Permit Information

Permit Types

  • Annual Base Lot

    For “regular work week” use; best for employees who drive to work for weekday day shift. Choose a base lot permit even if you are a part-time employee or work rotating shifts of days and evenings.  Read the base lot permit policy (PDF) for full details, especially before applying for or purchasing a permit.

    Students may be eligible for a base lot permit–see the student parking page to see if you qualify and for details on how to apply.

    Employees–see application instructions in the next section.

    Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the Events Calendar.

  • Disabled

    Functions like an annual base lot permit. Disabled permits (UW DIS) are only issued with proof of a valid state Department of Transportation (DOT) disabled permit. A temporary UW Disabled permit may be purchased at any Transportation Services office with a Wiscard/campus ID and written notification from a doctor. The temporary UW DIS permit is valid for a maximum period of two months and will not be extended without a State DOT permit.

    Permit holders are required to park in appropriate stalls on campus in the following order:

    1. UW disabled stalls
    2. State disabled stalls
    3. Permit stalls

    Find application instructions in the section below. See the accessible transportation options page for additional accessible parking and transportation information.

  • Flex Parking

    Pay-per-use system to incentivize the reduction of single occupancy vehicle trips to campus. With Flex, you only pay for when you park and there is no up-front cost. For those who frequently utilize alternative transportation methods, such as biking, busing, walking, telecommuting, carpooling or vanpooling.

    Flex parking permits represent only about 10% of available parking permits. The program is very popular and regularly fills very early in the application process. Long waitlists are common.

    Find application instructions in the section below. An in-depth description of the Flex program is available on the Flex parking page.

    Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the Events Calendar.

  • Afternoon

    Afternoon permits allow access to specific parking lots from 2 p.m. – 7 a.m. Monday through Friday and all day Saturday and Sunday.  (Lot 75 afternoon permits have slightly extended weekday hours, from 1:30 p.m. – 7 a.m.)  Available for faculty/staff, students and the general public. Read the afternoon permit policy (PDF) for full details, especially before purchasing a permit.

    Afternoon permits are available for purchase directly through Transportation Services eBusiness platform. 2018-19 afternoon permits go on sale Aug. 1, 2018.

    Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the Events Calendar.

  • Night

    Two options are available:

    • Night – Garage Specific permits allow access to a specific parking garage from 4:30 p.m. – 7:30 a.m on weekdays and all day Saturday and Sunday. (Lot 75 night permit has slightly extended weekday hours, from 4:30 p.m. – 8 a.m.)
    • Night – Surface Lot permits allow access to specific surface lots from 4:30 p.m. – 7 a.m. weekdays and all day Saturday and Sunday.

    Both options are available to faculty/staff, students and the general public. Read the night permit policy (PDF) for full details, especially before purchasing a permit.

    Night permits are available for purchase directly through Transportation Services eBusiness platform2018-19 night permits go on sale Aug. 1, 2018.

    Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the Events Calendar.

  • Carpool or Vanpool

    Carpools

    Carpooling is an important alternative to single-occupancy vehicles on campus and reduce the demand for on-campus parking. Carpools consist of two or more employees driving to campus together in one vehicle on a daily basis. Carpool permits are available to groups of three or more employees. Students are not eligible as carpool members.

    Check the carpool page for more information.

    Vanpools

    Vanpooling happens with groups of 8 to 15 commuters who share their ride to work in a passenger van that is owned, insured and serviced by the Wisconsin State Vanpool Program. Passengers share the cost of operating the van by paying a fare based on fixed and variable costs, the number of riders, and the number of miles driven.

    Check the vanpool page for more information.

  • Park and Ride

    Off-campus park and ride permits provide a low-cost parking option for employees to park off campus and use alternative forms of transportation to campus. Two park and ride lots are currently available: Lot 202 (Park Street and Wingra Drive) and Lot 203 (University Crossings). Lot 202 and 203 are serviced by park and ride shuttles that drop off at designated stops around campus.

    You can also bus, bike or walk from park and ride locations! Contact the Commuter Solutions team for personalized route planning assistance.

    What type of people use park and rides? Check out the 2014 UW Park and Ride survey data.

    There are also non-UW park and ride options, which you can explore on the park and ride page.

    Find application instructions in the section below.

  • Motorcycle or Moped

    Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the Events Calendar.

    Motorcycle

    A motorcycle permit is required to use motorcycle parking areas. Motorcycle permits are available for purchase through our eBusiness portal. For motorcycle stalls by lot, see the Motorcycle Parking Map (PDF)2018-19 motorcycle permits go on sale Aug. 1, 2018.

    Please see the motorcycle permit policy (PDF) for complete information on motorcycle parking on campus.

    Mopeds

    Any moped on campus must park in a designated moped parking stall with a moped permit, in a mobile pay stall with payment and within posted time constraints, or in a vehicle stall with a valid temporary permit displayed. Parking anywhere but within an appropriate stall as listed will result in a citation.

    Moped parking permits are available for purchase online, through our eBusiness portal2018-19 moped permits go on sale Aug. 1, 2018.

    The online permit sales are restricted based upon University Residence Halls contract. Residence Hall contract holders will be restricted to select moped lots adjacent to their address of record. Non-residence hall occupants will not be able to select moped lots adjacent to Residence Halls. University Apartments (Eagle Heights) contract holders are not included in this restriction.

    For more on mopeds, click here for the moped page.

    To clarify, do you drive a moped or a motorcycle?

    A moped is a motor vehicle capable of speeds no greater than 30 miles per hour with a 150-pound rider on a dry, level, hard surface with no wind. The power source must be an integral part of the vehicle and there should be a seat for the operator. A vehicle’s engine must meet the following standards, based on its features, to be considered a moped.

    • If the vehicle has an automatic transmission, the engine must be certified by the manufacturer at 50 cubic centimeters or less or an equivalent power unit. This applies to most newer models bought in the United States.
    • If the vehicle is equipped with fully operative pedals for propulsion by human power, the engine must be certified by the manufacturer at not more than 130 cubic centimeters or an equivalent power unit.

    Any vehicle with a larger engine capacity is a motorcycle, regardless of its appearance. If you have a question regarding whether your vehicle is a moped or motorcycle, please contact  your dealer or local Wisconsin Department of Motor Vehicles office.

  • Business Alternate

    Allows for base lot permit holders to have access to one alternate location/lot to conduct business on campus using their personal vehicle. The employee must work at multiple locations on a regular basis and provide justification when applying. The employee’s unit transportation coordinator (UTC) must approve the request. See application instructions in the next section.

    Only one business alternate may be assigned, and cannot be for a lot closer to the applicant’s office than their base lot assignment. See the business alternate policy (PDF) for full details.

    Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the Events Calendar.

  • Department

    UW Transportation Services departments have a couple different options for parking:

    Department limited permit
    • One permit (hangtag), can use on multiple vehicles. Limited to a specific lot. The cost of the permit is equal to the lot rate.
    • Use the department permit application to apply.
    Department reserved stall
    • A way for UW departments to secure a constantly (24/7) “reserved” parking stall in a specific lot/ramp and a specific assigned stall. Transportation Services will install a sign that restricts the use of the stall to the department that purchases the stall.
    • Please use the department reserved stall application form to apply.
    • Refer to the department reserved stall policy (PDF) for full details.
    Department service permit
    Value Permit and Validations
  • Vendor and Construction

    Commercial businesses or private organizations providing service or conducting official University business may purchase parking on campus.

    Vendor Permit

    Permit is valid in service permit stalls only, which are located in a variety of garages and lots on campus. There are no refunds for vendor permits. Replacement for a lost/stolen permit will be at a prorated cost.; a lost/stolen permit report (PDF) must be completed and submitted to Transportation Services. See the lost/stolen replacement policy (PDF) for process details.

    • Service/Vendor Parking Map (PDF)
    • Vendor permit application
    • Vendor Permit Restrictions
      • Vendor permits cannot be purchased by UW faculty, staff or students.
      • Vendor permits are not valid at timed parking stalls, reserved stalls, disabled stalls/access isles, non-metered loading zones, construction areas, on grass, sidewalk or fire lanes or in lots being used by Special Events.
      • See the vendor permit policy (PDF) for full restrictions and usage rules.

    Construction Permit

    Contractors performing work on campus must pay for parking as described in the construction permit and staging policy (PDF).

    All vehicles (including personal or company vehicles) must display a valid permit when parked on campus outside of a fenced construction area. Construction equipment (e.g. backhoes, dump trucks, cranes, etc.) is not required to display a permit.

    FP&M project managers provide Transportation Services with a current list of all prime contractors as new projects are approved. All other vehicles used by employees of contractors and subcontractors who are working on campus projects must purchase temporary parking permits for the time needed (daily, weekly, monthly) from Transportation Services. All vehicles must be legally parked with a valid permit displayed in order to avoid being ticketed or towed.

  • Monthly

    There is no overnight monthly parking availability on campus. Throughout the parking year, certain lots (primarily Lot 130) may have availability for monthly permits. These permits are available only in select lots and on a month-by-month basis. Availability is very limited, if available at all.

    Permits must be purchased in person at one of the Transportation Services office locations. Call (608-263-6667) or email customer service to check availability.

  • Emeriti

    Registered UW and UW affiliate emeriti employed in any capacity by the UW are eligible to purchase parking permits and bus passes. Annual permits (base lot, Flex) must still be applied for, per the instructions in the section below.

    Emeriti are also eligible for a limited use emeriti parking pass. The pass is good for a maximum of 24 uses during the fiscal year (July 1 – June 30), with one pass granted per year. These permits can only be used in campus gated lots (ramps or garages). When a lot is full (a “Lot Full” sign will be lit up), emeriti passes are not valid. Passes are also not valid during staffed special events (see the Events Calendar for dates and affected lots).

    Many emeriti options are describes in the emeriti options policy (PDF).

    Passes can be picked up from one of the Transportation Services offices.

Applying for parking

2017-18 annual permit (base lot, Flex, base lot, park and ride) applications are closed for the remainder of the parking year.  Select permits are now available for instant purchase. See the annual permit availability page for more details.

The third round of parking year 2018-19 (Sept. 1, 2018 – Aug. 31, 2019) permit applications is August 8-21.

Never Applied before?

If you have never applied for annual (base lot, Flex, park and ride) parking, contact your unit transportation coordinator (UTC) to be entered into the permit application system (PAS). Afternoon, night, moped and motorcycle permits do not require UTC clearance; they are available directly through the Transportation Services eBusiness portalStudents, you do not apply for parking using this process–see the student parking page.

UTCs are not able to apply for parking your behalf, you must submit your own choices. Once your information has been entered by your UTC, you can apply for parking by using the online permit application system (PAS). You can reference the annual permit availability page to see what lots may currently offer permits—if a lot and/or annual permit type is not on this list, you will be added to a waitlist until an offer can be made.

Returning customer

Reapply via the Permit Application System (PAS). See the directions in the section below if you need a refresher.

If you currently have a parking assignment and wish to make changes to your addresses, email address or vehicle information, log in to the Transportation Services eBusiness portal using your NetID and password. Please confirm your email address at least once each parking year—it is our primary means of contacting you in the event of any parking impacts. If you need assistance, contact your UTC.

Please do not attempt to update or change your vehicle license information during the application process. You will be able to update your information after you have received a parking assignment. (See the “Cancellations/Changes” section at the bottom of this page.)

To apply or modify your application:

  1. Go to the permit application system (PAS) site and log in your NetID and password. (Don’t know your NetID or password? Recover forgotten info on the DoIT NetID Account Modification page.)
    Access the Permit Application System (PAS)
  2. Click the Apply link in the navigation bar.
  3. Click on the pencil to the left of Apply for base lot to choose the appropriate permit type (i.e., base lot, Flex, disabled, etc.), select your desired lot choices, and assign the lot selections a priority number (rank 1 through 4). You can reference the annual permit availability page to see what lots may currently offer permits.
  4. Use the Save button to prevent data loss in case the page times out or refreshes.
  5. The final, essential step: click the Submit Choices button.

If you do not have any parking, you can be on four (4) waitlists. If you already have a parking assignment for the same parking year, you can be on only one (1) waitlist. You’ll remain on the waitlist until you receive an offer via email. See the lot waiting list policy (PDF) for full details.

Permit Purchases

**2018-19 permit offers for round one (open May 21 – June 8) had to be claimed by August 7. Round two offers will be processed starting August 8-9 and must be claimed by August 21.**

UW Transportation Services applications and purchases require a NetID and password. Information on managing your NetID and password is on the DoIT NetID webpage.

Find product costs on the rates and policies page. Annual permit and bus pass costs are prorated through the parking year (Sept. 1 – Aug. 31).

  • Afternoon, night, motorcycle and moped permits can be purchased directly online. (Click “Get permits”)
  • Other permits must be applied for; see the directions above. You will remain on the waitlist until you receive an offer via email. You must accept and purchase an offer by the noted deadline in order to be awarded the permit. Instructions are provided in the offer email.
  • If you already have a base lot permit or Flex permit and are going to exchange your permit for a permit in another lot, do not complete an online purchase. You must come into a Transportation Services office to process the exchange. See information in the section below.

Purchase a parking permit (eBusiness portal)

Purchase Pick-up

Employee bus passes: When you order an employee bus pass, it is sent to the mailing address confirmed in the order.

Base Lot, Flex, Business Alternate, Park and ride, Afternoon/Night permits:

  • 2018-19 base lot, Flex, business alternate, park and ride, afternoon and night permits ordered before August 17 will be mailed to the address confirmed when purchasing. (Remember: afternoon and night permits do not go on sale until August 1.) Permits ordered on or after August 18 are to be picked up at the Room 124 WARF office after 11 a.m. the next business day following purchase.
  • 2017-18 base lot, Flex, business alternate, afternoon, night and park and ride permits will be available for pick up after 11 a.m. the next business day following purchase. Pick up in the Room 124 WARF office. If you are exchanging a base lot/Flex permit for another permit, see the information in the next section—you should not place an order online.

Moped and Motorcycle permits:

  • 2018-19 moped permits:
    • Moped permits purchased August 1-26 will be available for pick up beginning August 27 from 11 a.m. – 3:30 p.m. Pick up in the 21 N. Park Street office, located on the first floor of the parking garage (Lot 29). Temporary parking will be available for mopeds in Lot 604 next to Smith Hall during permit pick up.
    • Moped permits ordered on or after August 27 will be available after 11 a.m. the next business following purchase at the 21 N. Park Street office.
  • 2018-19 motorcycle permits:
    • Motorcycle permits purchased before August 18 will be mailed to the confirmed mailing address.
    • Motorcycle permits purchased on or after August 18 will be available for pick up after 11 a.m. the next business following purchase at the 21 N. Park Street office.
  • 2017-18 moped and motorcycle permits will be available for pick up after 11 a.m. the next business day following purchase. Pick up in the 21 N. Park Street office, located on the first floor of the parking garage (Lot 29).

Bike Cage and Locker rentals: Protected bike parking is available in bike cages or lockers. All new bike locker rental keys will be available for pick up will be available for pick up after 11 a.m. the next business day following purchase. Pick up in the Room 124 WARF office. Bike cages are Wiscard accessed, so no key is needed. When renewing existing cage/locker rentals for the next parking year, you only need to complete the payment process.

Exchanging a Permit

If you are exchanging a permit during the parking year, you must come into a Transportation Services office to process the exchange. Do not complete an online purchase of a new parking offer if you already have an annual base lot or Flex permit.

A permit exchange fee will be charged for annual permit exchanges within the same parking year.

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Cancellations/Changes

Cancellations

It is your responsibility to return all permits and notify Transportation Services if you terminate employment or no longer want your assignment. You will be charged for each day the permit is assigned to you.

Lost or stolen permits must be reported via the Lost/Stolen Permit Report form (PDF). Refer to the lost/stolen replacement policy (PDF) for process details.

Information Changes

To report changes to vehicle and license plate information or your mailing/email address, log in to the Transportation Services eBusiness portal using your NetID and password.

Changing your email or mailing address – Click “Welcome, [YOUR NAME]!” after logging in, then “Manage Your Account Information” to change your email or mailing address.

Changing vehicle information – Click “Vehicles” tab (upper menu bar, to the left) to update your vehicle information.
If you’re trying to replace vehicle information with details on a newly acquired vehicle and you’re using the same older/already registered license plate, edits cannot be made from the customer side. Contact customer service for assistance.

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