Permit Types and Permit Information

Permit Types

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Annual Base Lot

For “regular work week” use; best for employees who drive to work for weekday day shift. Choose a base lot permit even if you are a part-time employee or work rotating shifts of days and evenings. (Also see Flex permits as an option.)  Read the base lot permit policy (PDF) for full details, especially before applying for or purchasing a permit.

Students may be eligible for a base lot permit–see the student parking page to see if you qualify and for details on how to apply.

Employees–see application instructions in the next section (“Applying for Parking”).

**As of Nov. 5, 2020, a reduced-price version of this product is available to all UW-Madison graduate and professional students and employees with a UW salary less than $35,000 per year. This is only valid for the 2020-21 parking year due to the ongoing public health situation. Learn more by reading this full news announcement.**

Permit holders may be required to move due to special events, construction, maintenance, or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the events calendar.

Disabled

Functions like an annual base lot permit. Disabled permits (UW DIS) are only issued with proof of a valid state Department of Transportation (DOT) disabled permit. A temporary UW Disabled permit may purchased at any Transportation Services office with a Wiscard/campus ID and written notification from a doctor. The temporary UW DIS permit is valid for a maximum period of two months and will not be extended without a State DOT permit.

Permit holders are required to park in appropriate stalls on campus in the following order:

  1. UW disabled stalls
  2. State disabled stalls
  3. Permit stalls

Find permit application instructions in the section below (“Applying for Parking”). See the accessible transportation options page for additional accessible parking and transportation information.

Flex Parking

Pay-per-use system to incentivize the reduction of single occupancy vehicle trips to campus. With Flex, you only pay when you park–there is no up-front cost. For those who frequently utilize alternative transportation methods, such as biking, busing, walking, telecommuting, carpooling or vanpooling.

Flex parking permits represent only about 10% of available parking permits. The program is very popular and regularly fills very early in the application process. Long waitlists are common.

Find application instructions in the section below (“Applying for Parking”). An in-depth description of the Flex program is available on the Flex parking webpage.

Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the events calendar.

*NEW* Multi-day parking pass

A new pilot parking pass program was created to help accommodate the expected increase of telecommuting employees in the 2020-21 academic year. The “multi-day” parking pass is for employees without a parking permit who need to park occasionally and want a guaranteed space.

Parking pass details:

  • A $40 prepaid pass good for 5 uses from Sept. 1, 2020 through Aug. 31, 2021. (Cost equal to $8 per use). Good for unlimited entries and exits in the approved lots (see below) until 11:59 p.m. on the day the pass is scanned.
  • Valid in any of the following parking facilities: Lot 6 (upper level), 7, 17, 20, 29, 36, 46, 76, 80, and 83.
  • The pass is valid even if the visitor parking “lot full” sign is lit. If all permit (unsigned) stalls are full, proceed to another one of the valid parking facilities.
  • Pass only works if an entry is followed by an exit and an exit is followed by an entry. Two entries or exits in a row will prevent the entry/exit gate from opening without Transportation Services staff intervention.

Multi-day passes can be purchased online in the eBusiness purchasing portal; passes purchased online will be mailed by USPS. (Note: only one item may be purchased per online transaction.) Passes can also be purchased at any Transportation Services office location. Availability is limited and may be subject to change.

Note: there are no refunds for multi-day pass purchases.

At times some of the lots the multi-day pass is valid for may have restrictions for special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to pass holders whenever possible. Special event dates and impacts can be found on the events calendar.

Afternoon

Afternoon permits allow access to specific parking lots from 2 p.m. – 7 a.m. Monday through Friday and all day Saturday and Sunday.  (Lot 75 afternoon permits have slightly extended weekday hours, from 2 p.m. – 8 a.m.)  Available for faculty/staff, students, and the general public. Read the afternoon permit policy (PDF) for full details, especially before purchasing a permit.

Afternoon permits are available for purchase directly through the Transportation Services eBusiness purchasing platform. Afternoon permits are available for purchase starting the August 1 before each new parking year begins (ex. 2019-20 afternoon permits available as of Aug. 1, 2019).

You can also check out the 2nd and 3rd shift transportation options brochure (PDF) for ideas on commuting options!

Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the events calendar.

Night

Two options are available:

  • Night – Garage Specific permits allow access to a specific parking garage from 4:30 p.m. – 7:30 a.m on weekdays and all day Saturday and Sunday. (Lot 75 night permits have slightly extended weekday hours, from 4:30 p.m. – 8 a.m.)
  • Night – Surface Lot permits allow access to specific surface lots from 4:30 p.m. – 7 a.m. weekdays and all day Saturday and Sunday.

Both options are available to faculty/staff, students, and the general public. Read the night permit policy (PDF) for full details, especially before purchasing a permit.

Night permits are available for purchase directly through Transportation Services eBusiness platform. Night permits are available for purchase starting the August 1 before each new parking year begins (ex. 2019-20 night permits available as of Aug. 1, 2019).

You can also check out the 2nd and 3rd shift transportation options brochure (PDF) for ideas on commuting options!

Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the events calendar.

Carpool or Vanpool

Carpools

Carpooling is an important alternative to single-occupancy vehicles on campus and reduce the demand for on-campus parking. Carpools consist of two or more employees driving to campus together in one vehicle on a daily basis. Carpool permits are available to groups of three or more employees. Students are not eligible as carpool members.

Check the carpool page for more information.

Vanpools

Vanpooling happens with groups of 8 to 15 commuters who share their ride to work in a passenger van that is owned, insured and serviced by the Wisconsin State Vanpool Program. Passengers share the cost of operating the van by paying a fare based on fixed and variable costs, the number of riders, and the number of miles driven.

Check the vanpool page for more information.

Park and Ride

Off-campus park and ride permits provide a low-cost parking option for employees to park off campus and use alternative forms of transportation to campus. Two park and ride lots are currently available: Lot 202 (Park Street and Wingra Drive) and Lot 203 (University Crossing). Lot 202 and 203 are serviced by park and ride shuttles that drop off at designated stops around campus. More details available on the park and ride page.

You can also bus, bike or walk from park and ride locations! Contact the Commuter Solutions team for personalized route planning assistance.

What type of people use park and rides? Check out the 2014 UW Park and Ride survey data.

There are also non-UW park and ride options, which you can explore on the park and ride page.

Find application instructions in the section below (“Applying for Parking”).

Motorcycle or Moped

Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the Events Calendar.

Motorcycle

A motorcycle permit is required to use motorcycle parking areas during lot hours of control. (Select visitor motorcycle stalls be available–payment required.) A UW motorcycle permit is valid in any UW motorcycle stall. For motorcycle stalls by lot, see the Motorcycle Parking Map (PDF).

Motorcycle permits are available for purchase through our eBusiness purchasing portal. Sales start August 1 for the upcoming parking year that begins September 1 (ex. sales start August 1, 2020 for 2020-21 motorcycle permits.)

Please see the motorcycle permit policy (PDF) for complete information on motorcycle parking on campus.

Mopeds

Any moped on campus must park in a designated moped parking stall with a moped permit, in a mobile pay stall with payment and within posted time constraints, or in a vehicle stall with a valid temporary permit displayed. Parking anywhere but within an appropriate stall as listed will result in a citation.

Moped parking permits are available for purchase online, through our eBusiness purchasing portal. Sales start August 1 for the upcoming parking year that begins September 1 (ex. sales start August 1, 2020 for 2020-21 moped permits.) If a location isn’t listed in online the purchasing system, it is unavailable.

Permit sales are restricted based upon University Residence Halls contracts. Residence Hall contract holders will be restricted to select moped lots adjacent to their address of record. Non-residence hall occupants will not be able to select moped lots adjacent to Residence Halls. University Apartment (Eagle Heights) contract holders are not included in this restriction.

For more on mopeds, visit the moped page.

Is it a moped or a motorcycle?

A moped is a motor vehicle capable of speeds no greater than 30 miles per hour with a 150-pound rider on a dry, level, hard surface with no wind. The power source must be an integral part of the vehicle and there should be a seat for the operator. A vehicle’s engine must meet the following standards, based on its features, to be considered a moped.

  • If the vehicle has an automatic transmission, the engine must be certified by the manufacturer at 50 cubic centimeters or less or an equivalent power unit. This applies to most newer models bought in the United States.
  • If the vehicle is equipped with fully operative pedals for propulsion by human power, the engine must be certified by the manufacturer at not more than 130 cubic centimeters or an equivalent power unit.

Any vehicle with a larger engine capacity is a motorcycle, regardless of its appearance. If you have a question regarding whether your vehicle is a moped or motorcycle, please contact  your dealer or local Wisconsin Department of Motor Vehicles office.

E-scooter

E-scooters (electric scooters) are becoming an increasingly popular method of travel. Users of e-scooters need to make sure they’re following UW-Madison parking policies and all traffic laws. All e-scooters on the UW-Madison campus must have a valid UW e-scooter parking permit 7 a.m. – 4:30 p.m., Monday through Friday. Permits are available for purchase at any Transportation Services office location.

E-scooter parking is only allowed in designated parking areas. E-scooter parking areas are the yellow stalls located in designated moped parking lots. E-scooters may not be parked at or locked to bicycle racks, utility poles, trees, bollards, railing, signs posts, or fences. Improperly parked e-scooters are subject to citation and/or impound.

If your e-scooter was parked on UW-Madison property and did not have a valid permit and/or was parked in a non-designated area, it may have been impounded. Complete the e-scooter claim form for more details.

Reference the following documents for more important e-scooter information:

The City of Madison and other off-campus communities may have different rules and regulations than the UW-Madison campus. Check with these entities for more details.

Business Alternate

Allows for base lot permit holders to parking in one alternate location/lot to conduct business on campus using their personal vehicle. The employee must work at multiple locations on a regular basis and provide justification when applying. The employee’s unit transportation coordinator (UTC) must approve the request. See application instructions in the next section.

Only one business alternate may be assigned, and cannot be for a lot closer to the applicant’s office than their base lot assignment. See the business alternate policy (PDF) for full details.

Permit holders may be required to move due to special events, construction, maintenance or safety issues. Affected lots will have signage posted and information will be sent to permit holders whenever possible. Special event dates and impacts can be found on the events calendar.

Department

UW-Madison departments and affiliate groups have a couple different options for parking:

Department limited permit

  • One permit (hangtag), can move between multiple vehicles. Limited to a specific lot. The cost of the permit is equal to the lot rate.
  • Permits may not be purchased for individuals in lieu of an annual base lot permit for their personal vehicle.
  • Permits are not for employees to park closer to their office than their base lot assignment.
  • Use the department permit application to apply.

Department reserved stall

  • A way for UW departments to secure a constantly (24/7) “reserved” parking stall in a specific lot/ramp and a specific assigned stall. Transportation Services will install a sign that restricts the use of the stall to the department that purchases the stall.
  • Please use the department reserved stall application form to apply.
  • Refer to the department reserved stall policy (PDF) for full details.

Department service permit

  • A service permit is only valid in service/vendor permit stalls, which are located in a large number of garages and lots. See stall locations and counts on the Service/Vendor Parking Map (PDF).
  • The permit may be displayed and used in any department or personal vehicle.
  • Permits may not be purchased for individuals in lieu of an annual base lot permit for their personal vehicle.
  • Permits are not for employees to park closer to their office than their assigned base lot.
  • Use the department permit application to apply.
  • Refer to the service permit policy (PDF) for full permit details.

Value Permit and Validations

Vendor and Construction

Commercial businesses or private organizations providing service or conducting official University business may purchase parking on campus.

Vendor Permit

A vendor permit is valid in service/vendor permit stalls only, which are located in a variety of garages and lots on campus. Service/Vendor Parking Map (PDF)

To apply for a vendor permit, use the vendor permit application

Vendor Permit Restrictions

  • Vendor permits cannot be purchased by UW faculty, staff or students.
  • Vendor permits are not valid at timed parking stalls, reserved stalls, disabled stalls/access isles, non-metered loading zones, construction areas, on grass, sidewalk or fire lanes or in lots being used by Special Events.
  • See the vendor permit policy (PDF) for full restrictions and usage rules.
  • There are no refunds for vendor permits. Replacement for a lost/stolen permit will be at a prorated cost. A lost/stolen permit report (PDF) must be completed and submitted to Transportation Services. See the lost/stolen replacement policy (PDF) for process details.

Construction Permit

Contractors performing work on campus must pay for parking as described in the construction permit and staging policy (PDF).

All vehicles (including personal or company vehicles) must display a valid permit when parked on campus outside of a fenced construction area. Construction equipment (e.g. backhoes, dump trucks, cranes, etc.) is not required to display a permit.

FP&M project managers provide Transportation Services with a current list of all prime contractors as new projects are approved. All other vehicles used by employees of contractors and subcontractors who are working on campus projects must purchase temporary parking permits for the time needed (daily, weekly, monthly) from Transportation Services. All vehicles must be legally parked with a valid permit displayed in order to avoid being ticketed or towed.

Monthly

There is no overnight monthly parking availability on campus.

Throughout the parking year, certain lots (primarily Lot 130) may have availability for monthly permits. These permits are available only in select lots and on a month-by-month basis. Supply is very limited, if available at all. All monthly purchases are non-refundable.

Permits must be purchased in person at one of the Transportation Services office locations. Call (608-263-6667) or email customer service to check availability.

**As of Nov. 5, 2020, a reduced-price version of this product is available to all UW-Madison graduate and professional students and employees with a UW salary less than $35,000 per year. This is only valid for the 2020-21 parking year due to the ongoing public health situation. Learn more by reading this full news announcement.**

Emeriti

Registered UW and UW affiliate emeriti employed in any capacity by the UW are eligible to purchase parking permits and bus passes. Annual permits (base lot, Flex) must still be applied for, per the instructions in the section below. Many emeriti options are describes in the emeriti options policy (PDF).

Emeriti parking pass

Emeriti are also eligible for a limited use emeriti parking pass. Emeriti pass details:

  • The pass is good for a maximum of 24 uses during the fiscal year (July 1 – June 30), with one pass granted per year.
  • These permits can only be used in certain campus gated lots (ramps or garages): Lot 6 (upper level), 7, 17, 20, 29, 36, 46, 67*, 76, 80, and 83. (*Opening late Fall 2020)
  • Emeriti passes are not valid when a lot is full (“Lot Full” sign will be lit up).
  • Passes are also not valid in lots staffed for special events–see the events calendar for dates and affected lots.

New online ordering for 2020-21: We were unable to start the usual roll-out of 2020-21 emeriti passes due to the ongoing public health crisis and the subsequent closure of Transportation Services offices. In order to help keep you and our staff safe, we are implementing a new ordering process starting August 1 so you can order your emeriti pass online and have it mailed to you! You can order online as of August 1 using the eBusiness purchasing portal.

How to order online:

  • Navigate to the eBusiness purchasing portal.
  • Click the “Employee or student login” button and log in with your UW NetID and password.
  • Click the “Get permits” button to start the purchasing process (note: this is still a “purchase” even though your pass is free!).
  • Follow the directions on each page. Be sure you submit your current mailing address—this is where we will mail your emeriti pass.
  • Once you get to the product selection page, find and choose the emeriti parking pass. Complete all remaining steps.

If you are unable to login with a NetID or you cannot see the emeriti parking pass as an option on the selection page, please contact Transportation Services customer service at customerservice@fpm.wisc.edu for assistance.

In-person purchases will be allowed once our offices reopen but will be subject to public health guidance from the university, local, state, and federal level. Information on Transportation Services office hours and procedures

Applying for parking

Never applied before?

If you’re new to campus, be sure to check out the new employee resource page!

Afternoon, night, moped and motorcycle permits do not require UTC clearance; they are available directly through the Transportation Services eBusiness portalStudents, you do not apply for parking using this process–see the student parking page.

Annual (base lot, Flex, park and ride) applications:

UTCs are not able to apply for parking your behalf, you must submit your own choices. Once your information has been entered by your UTC, you can apply for parking by using the online permit application system (PAS). You can reference the annual permit availability page to see what lots may currently offer permits—if a lot and/or annual permit type is not on this list, you will be added to a waitlist until an offer can be made.

Returning customer

Reapply via the permit application system (PAS). See the directions in the section below if you need a refresher.

If you currently have a parking assignment and wish to make changes to your addresses, email address or vehicle/plate information, log in to the Transportation Services eBusiness portal using your NetID or UW Health username and password. Please confirm your email address at least once each parking year—it is our primary means of contacting you in the event of any parking impacts. If you need assistance, contact your UTC.

Please do not attempt to update or change your vehicle license information during the application process. You will be able to update your information after you have received a parking assignment. (See the “Cancellations/Changes” section at the bottom of this page.)

To apply or modify your application:

  1. Go to the permit application system (PAS) site and log in with your NetID or UW Health username and password. (Don’t know your NetID or password? Recover forgotten info on the DoIT NetID Account Modification page. Need help with your UW Health log-on? Contact the UW Health Help Desk at 608-265-7777.)
    Access the Permit Application System (PAS)
  2. Click the Apply link in the navigation bar.
  3. Click on the pencil to the left of Apply for base lot to choose the appropriate permit type (i.e., base lot, Flex, disabled, etc.), select your desired lot choices, and assign the lot selections a priority number (rank 1 through 4). You can reference the annual permit availability page to see what lots may currently offer permits.
  4. Use the Save button to prevent data loss in case the page times out or refreshes.
  5. The final, essential step: click the Submit Choices button.

You should only apply one time, unless you want to change the types of permits or which lots in your application. You will need to reapply if you miss your permit offer (it expired) and you want the same permit lot and type.

If you do not have any parking, you can be on four (4) waitlists. If you already have a parking assignment for the same parking year, you can be on only one (1) waitlist. You will only be contacted if/when an offer can be made to you. You will remain on the waitlist until you receive an emailed offer. See the lot waiting list policy (PDF) for full details.

Permit Purchases

Transportation Services applications and purchases require a NetID or UW Health log-on. Information on managing your NetID and password is on the DoIT NetID webpage. Contact the UW Health Help Desk (608-265-7777) for UW Health log-on help.

Find product costs on the rates and policies page. Permit and bus pass costs are prorated through the parking year (September 1 – August 31).

  • Afternoon, night, motorcycle and moped permits can be purchased directly online. (Click “Get permits” after logging in/creating an account.)
  • Other permits must be applied for; see the directions above. You will remain on the waitlist until you receive an offer via email. You must accept and purchase an offer by the noted deadline in order to be awarded the permit. Instructions are provided in the offer email.
  • If you already have a base lot permit or Flex permit and want to exchange your permit for another lot or permit type, you must reapply in the permit application system. If you then receive an offer to exchange your permit, do not complete an online purchase.  See “Exchanging a permit” information in the section below.

Purchase a parking permit (eBusiness portal)

Purchase Pick-up

All 2020-21 products (unless otherwise noted) are valid Sept. 1, 2020 through Aug. 31, 2021.

Employee bus passes: When you order an employee bus pass online, it is sent to the mailing address confirmed when ordering.

Base lot, Flex, business alternate, park and ride, afternoon and night permits:

  • 2020-21 permits available for pick-up after 11 a.m. on the next business day following purchase. You must pick up the permit at the Transportation Services office at WARF (610 Walnut Street). In-person and curbside pick-up options are available.
  • If you received an offer to exchange an annual (base lot, Flex, park and ride) permit for another annual permit, see the information in the “Exchanging” section below—you cannot accept an order online.

Moped and motorcycle permits:

  • 2020-21 moped and motorcycle permits must be picked up at the Transportation Services office at 21 N. Park Street. Pick-up available after 11 a.m. on the next business day following purchase.

Emeriti parking pass: Valid July 1, 2020 through June 30, 2021. All emeriti passes will be mailed to the confirmed mailing address.

Multi-day parking pass: Will be mailed to the confirmed mailing address.

Bike cage and locker rentals: Protected bike parking is available in bike cages or lockers. Pick-up for new bike locker rental keys can be coordinated with Transportation Services customer service by email or phone call. Bike cages are Wiscard accessed, so no key is needed. Those who are renewing existing cage/locker rentals that were not paid for by payroll deduction must complete the payment process. Rentals paid for by payroll deduction are automatically renewed.

Exchanging a Permit

If you have an afternoon or night permit and wish to purchase a base lot, Flex, or park and rider permit, you must apply for a permit in the permit application system (PAS). Learn more about applying for parking further up on this page. You can cancel any unnecessary permit; information on permit cancellations can be found below.

New office location? Different work/life schedule? If you have an annual permit (base lot, Flex, or park and ride), you can exchange your permit if you want a different permit type or lot location. Things to know:

  • You may only exchange a permit if you have been offered another permit; you need to reapply for parking in the permit application system (PAS). In rare circumstances exchanges can be approved by receiving authorization from Transportation Services.
  • You cannot complete an online purchase of a new parking offer if you already have an annual permit.

    • Exchanges can also be done in-person at any of our Transportation Services offices or “contactless” at the drive-thru at the 21 N. Park Street office.
  • An exchange fee will be charged for annual permit exchanges within the same parking year. Exceptions may be approved by Transportation Services in certain circumstances.

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Cancellations/Changes

Cancellations

It is your responsibility to return all permits, passes, and other products and notify Transportation Services if you terminate employment or no longer want your assignment. You will be charged for each day the product is assigned to you.

  • Refunds or payroll deduction cancellations will not be processed until the product and the completed cancellation form (PDF) is returned to Transportation Services in one of these ways:
    1. Form and permit can be returned in-person to one of  the Transportation Services offices.
    2. Virtual permit cancellation – email customerservice@fpm.wisc.edu with the subject line “Canceling 2020-21 permit” and:
      • Completed cancellation form
      • A “before” photo of the permit you’re canceling
      • An “after” photo of the permit cut into a minimum of 5 pieces
  • Payroll deductions are not eligible for refund. Payroll deductions cannot be ended until all to-be-canceled products are returned to a Transportation Services office.
  • See the payment/refund/cancellation policy (PDF) for full cancellation and refund details.

Lost or stolen products must be reported via the Lost/Stolen Permit Report form (PDF). Refer to the lost/stolen replacement policy (PDF) for process details.

Information Changes

To report changes to vehicle and license plate information or your mailing/email address, log in to the Transportation Services eBusiness portal using your NetID or UW Health username and password.

Changing your email or mailing address – Click “Welcome, [YOUR NAME]!” after logging in, then “Manage Your Account Information” to change your email or mailing address.

Changing vehicle information – Click “Vehicles” tab (upper menu bar, to the left) to update your vehicle information.
If you’re trying to replace vehicle information with details on a newly acquired vehicle and you’re using the same older/already registered license plate, edits cannot be made from the customer side. Contact customer service for assistance.

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