New Fleet and Vehicle Services rates and fees to start in fiscal year 2022

UW Fleet and Vehicle Services will charge adjusted garage labor rates and administrative fees starting in fiscal year 2022, which begins July 1, 2021. Labor rates have not been raised in several years, while expenses have increased and rates for similar work in the Madison area are considerably higher.

The garage labor rate will now be split into two categories with separate costs—light-duty vehicle work or heavy-duty vehicle work.

Type of work Cost per hour
Light-duty work $67 / hour
Heavy-duty work $85 / hour

Previously, the labor rate was $57 per hour, no matter the type of work. The new rate structure for light-duty and heavy-duty work will be 57% and 64% the cost of local market average, respectively.

Additionally, administrative fees will be charged for non-UW Fleet owned vehicles. One administrative fee will be charged annually – $45 – and the other fee will be charged per order, based on the vehicle class.

Fee description Cost What fee covers
Annual administrative fee $45 per vehicle
  • Time spent on annual administrative processes performed on behalf of departments, such as vehicle registrations; allocating DOA and ARI charges to units; and requesting door decals, fuel cards, and key wallets and tags.
  • Time spent maintaining monthly vehicle records, such as parking location, mileage, and fueling records. Monthly vehicle records are maintained in compliance with DOA requirements.
Light-duty vehicle
Ordering, delivering, or disposing
$90 per vehicle
  • One hour of administrative work on vehicle procurement and customization.
  • One hour of administrative work, including coordinating installation of customized items and preparing the vehicle with decals, title, registration, and fuel card (etc.) to deliver to the customer.
  • Administrative labor of coordinating disposal of vehicles turned in on behalf of all UW departments, including communicating with UW Property Control to ensure accurate capital inventory onboarding and disposal.
Heavy-duty vehicle
Ordering, delivering, or disposing
$180 per vehicle
  • Two hours of meetings with vendors and departments to coordinate complex customization requests.
  • Additional time spent communicating with vendors about complex vehicle configuration.
  • Time spent traveling with end users to production sites to ensure accuracy of items and options ordered.

Fleet and Vehicle Services questions can be directed to Learn more about Fleet and Vehicle Services in the Fleet information center.