All crashes/damage of any kind involving a UW fleet vehicle must be reported to UW-Madison Risk Management within 24 hours. An information packet with instructions and a vehicle incident report are located in the vehicle glove box or on the Risk Management site. After hours, the UW Police may be contacted for emergencies.
State owned vehicles are covered by the state’s property and liability program, as administered by UW-Madison Risk Management.
Liability coverage is provided through the state’s liability program, and provides coverage for all approved drivers in the course and scope of their employment. Employee injuries while in a motor vehicle are covered under worker’s compensation. Non-employees must rely on their own health insurance to take care of any auto accident related injuries, unless the accident is the fault of a University driver – in which case, the University will be responsible. Since state vehicles do not have “medical payments” coverage, spouses, relatives, etc. are not authorized to ride with a University employee. All passengers in University vehicles must be on official University business at all times.
Obtain needed medical assistance, notify local law enforcement, and request a police report. Report all injuries as soon as possible to Risk Management at (608) 262-8926. Be sure to provide your own valid contact information for follow up. Do not make statements to third parties about fault or blame for an accident/incident/injury.
Property Damage (except auto glass damage)
Contact local law enforcement and request a police report. Often, officers will quote a $1000 or similar damage threshold that triggers the report requirement and attempt to evade writing a report on that basis. Politely, but firmly, challenge them on this! Virtually all crash damage will, in fact, exceed this amount. If the officer does not initiate a police report, and the damage exceeds $1,000, you will be required to complete and submit a surrogate form called the Wisconsin Driver Report of Accident, DMV4002. This is a long and involved form you hopefully are not familiar with; it is in your interest to convince the officer to do a police report. In some cases, police priorities will not allow their cooperation but do not be afraid to ask for it.
Report all property damage using the DOA accident/incident report form (PDF) within 24 hours. Supervisors are responsible to ensure this deadline is met, including completion of the form if the driver is incapacitated.
Record the details of the accident/incident while they are fresh. Be sure to get the details of any third party’s vehicle and contact information and provide your own valid contact information for follow up. Do not make statements to third parties about fault or blame for an accident/incident/injury.
Auto Glass Damage
There is a mandatory state contract for repair of auto glass, distinct from other body repairs. This contract is managed and funded by the Department of Administration Bureau of State Risk Management. End users are not charged a per-incident fee. If you have damaged auto glass, follow the provisions in the mandatory state contract. If you are not familiar with this contract or unable to find the details on it, contact Fleet staff at (608) 262-1307 or (888) 777-7181 for assistance.