Making a Reservation
To make, view or cancel a reservation, use the Wisconsin Fleet Management System website (opens new window). Select “UW” in the drop-down menu. Choose your home institution, then log in with your NetID (or other institution log-in info).
You must complete a driver authorization form in order to make reservations for yourself.
The Fleet Management System site allows a person to make, cancel and view reservations for someone else, such as a department clerk managing reservations for faculty or students. Anyone with a Net ID can access services, but people who have successfully become ‘approved drivers’ can make reservations for themselves.
To make a reservation for another driver, users with a valid NetID can log in and, once logged in, enter the username of the approved driver. This is in the format of NetID@wisc.edu; be sure to have the NetID of the person, which may be different than their email address. A non-approved driver will not be able to ‘reserve for myself’. For questions about finding a username, contact the UW Fleet office.
Issues with the Fleet Management System site? Call the DOA Help Desk at (608) 267-6930.
Reservations requests can also be made by contacting UW Fleet via phone (608-262-1307), fax (608-265-5948), or UW Fleet email. Please use the online system whenever possible.
You need to be prepared to supply the following:
- Driver Name
- Email Address for confirmation receipt
- ‘T number’ (A T number is the only source of funding that Fleet can bill. Contact Fleet staff for assistance.)
- Vehicle Type (see vehicle photos page for examples)
- Begin Date and estimated time
- End Date and estimated time
- Destination City and State
- Number of vehicle occupants
Department of Administration (DOA) Fleet
Like for UW Fleet, you can make, view and cancel reservations on the Wisconsin Fleet Management System site.
If a UW Fleet vehicle isn’t available, an alternate to a DOA Fleet or personal vehicle is Zipcar! Zipcar is UW-Madison’s carsharing partner. They provide cars for short-term rental by the hour or day, with gas and insurance included. Learn more on our carshare webpage.