UW-Madison Fleet
UW Fleet Rates for Fiscal Year 2025 – Rates effective 7/1/2024
UW Fleet Rates for Fiscal Year 2026 – Rates effective 7/1/2025
Please note: 8- and 14-passenger vans are no longer available as of April 2025.
Fleet rates include collision and liability insurance, fuel, and repairs.
Rates are based on days reserved (calendar days) and miles. Miles reports are due on the last day of each month with a five day grace period.
No fees apply to early returns. Late fees (starting at 6 a.m. the day following the due date) are $4 an hour, up to a maximum of $20 a day.
When service work is required on vehicles leased from the fleet, a limited supply of loaners are available for reservation on a first come first served basis. Loaners will be charged by the mile. No-show fees and late fees for reserved loaners will apply. Loaners for vehicles not owned by the fleet will be billed at the full motor pool rate.
Department of Administration (DOA) Rates
Fleet
Billing
A grant or direct change funding string is required to pay for vehicles. Cash, credit/debit cards and checks are not accepted.
Fleet “T number” billing statements are published in the same way with the same format and the same access on the Internet as the Transportation Services “TS number” billing and the Physical Plant “B number” billing.
How to view statements | Transactions after July 1, 2024
Contact FP&M Business Operations.
How to view statements | Transactions prior to July 1, 2024
- Use the Financial Management portal.
- Look in the upper left corner for either the word ‘login’ or ‘logout’. If it’s ‘login’, click on it and enter your Net ID. If it’s ‘logout’ then don’t click; look for the horizontal black bar near the top of the page with white text tab names on it.
- Click on the ‘Billing Search’ tab.
- Click on the ‘New Search’ button.
- You will navigate through first search criteria and then the desired date range before the search can be run.
- Save frequently used search criteria to allow quick re-use in future visits to the Dashboard.
To ensure accuracy in funding, please send updates/questions/requests to the Facilities Planning and Management Finance and Budget staff at fpmbop@fpm.wisc.edu.