Parking Permits & Accounts Help Center

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How do UW employees apply for parking?

Step 1. Consider your parking needs and research your options.

  • Assess your parking needs based on your work schedule. 
  • Choose your desired parking location. Refer to the campus map to find parking lots near your workplace on campus. 
  • Review the permit options available on the permit information page and rates page.

Step 2. Apply or purchase.

If applying for an annual base lot, Flex, park and ride, UW-Accessible, carpool, or business alternate permit, complete an application in the Permit Application System (PAS). You will need a valid NetID to access PAS.

If you encounter an error in PAS, contact your department’s Unit Transportation Coordinator.

Other permit types, including afternoon, night, motorcycle, moped, and Lot 76 Quick Passes do not require an application, and are available for direct purchase in the eBusiness purchasing portal.

Step 3. Wait for and pick up your permit.

If you purchased an afternoon, night, motorcycle, or moped permit or a Lot 76 Quick Pass, follow the instructions on your purchase receipt to obtain your hangtag.

If you applied for an annual base lot, Flex, park and ride, UW-Accessible, carpool, or business alternate permit, wait for a parking permit offer letter from transportation@fpm.wisc.edu.

If you receive an offer letter, follow the instructions in the letter to purchase the permit in the eBusiness purchasing portal. After purchasing your permit, read your receipt carefully for instructions on how to obtain your hangtag. 

If you haven’t received an offer by September 1, or applied after September 1, make alternate commuting arrangements while waiting for an offer. Parking space is limited and waiting lists can be quite long.

Find more details on applying for parking at the permit types and information page.

How do UW Health employees apply for parking?

Step 1. Consider your parking needs and research your options.

  • Assess your parking needs based on your work schedule. 
  • Choose your desired parking location. Refer to the campus map to find parking lots near your workplace on campus. 
  • Review the permit options available on the permit information page and rates page.

Step 2. Complete Health Sciences parking application request.

Complete the application request form to request permission to apply for parking from your division. Visit the Health Sciences Parking website for more information, or contact the Health Sciences Unit Transportation Coordinator (UTC) at healthsciencesparking@mailplus.wisc.edu.

Step 3. Apply or purchase.

After your request has been approved, you can complete an application for an annual base lot, Flex, park and ride, UW-Accessible, carpool, or business alternate permit in the Permit Application System (PAS). You will need valid UW Health login credentials to access PAS.

If you encounter an error in PAS, contact the Health Sciences Unit Transportation Coordinator (UTC) at healthsciencesparking@mailplus.wisc.edu.

Next, wait for a parking permit offer letter from transportation@fpm.wisc.edu.

If you receive an offer, follow the instructions in the letter to purchase the permit in the eBusiness purchasing portal. You will need valid UW Health login credentials to access eBusiness. 

Other permit types including afternoon, night, motorcycle, moped, and Lot 76 Quick Passes do not require an application, and may be available for direct purchase in the eBusiness purchasing portal.

After purchasing your permit, read your receipt carefully for instructions on how to obtain your hangtag. 

If you haven’t received an offer by September 1, or applied after September 1, make alternate commuting arrangements in the meantime. Parking space is limited and waiting lists can be quite long.

Find more details on applying for parking at the permit types and information page.

Can undergraduate students apply for parking? If so, how?

Some undergraduate students may be eligible to apply for and purchase an annual base lot permit or UW-Accessible permit. Undergraduates may also purchase moped, afternoon, and night permits without having to go through an approval process: these permit types are available for direct purchase in the eBusiness purchasing portal.

Undergraduate students must meet at least one of these criteria to be eligible to apply for daily, on-campus parking:

  1. Students with a valid, state-issued disabled placard or plate.
  2. Students commuting one mile beyond the limits of the Metro Transit system. 
  3. Working students using their vehicle at least three times a week for employment off campus. A signed letter from the employer listing scheduled work hours on business letterhead is required.
  4. Students with unusual or unique needs (must provide justification).

If you meet criteria #1 and have a valid, state-issued disabled permit or placard, you can submit the student parking permit pre-approval form, or apply for a UW-Accessible permit in person at a Transportation Services office location with the required documentation.

If you meet one of criteria #2, 3, or 4, complete and submit the student parking permit pre-approval form.

If you are approved to apply for an annual base lot permit, complete an application in the Permit Application System (PAS). You will need a NetID to access PAS. You are eligible to apply in lots where student parking is available: 34, 41, 46, 59, 67, 75, 76, and/or 83.

Next, wait for a parking permit offer letter from transportation@fpm.wisc.edu.

If you receive an offer, follow the instructions in the letter to purchase the permit in the eBusiness purchasing portal. You will need a NetID to access eBusiness. 

After purchasing your permit, read your receipt carefully for instructions on how to obtain your hangtag. 

If you haven’t received an offer by September 1, or applied after September 1, make alternate commuting arrangements in the meantime. Parking space is limited and waiting lists can be quite long.

Find more information at the student parking page

How can graduate students apply for parking?

Most graduate students with an employment appointment with the University – such as a teaching or research assistantship – are eligible to apply for an annual base lot, Flex, UW-Accessible, park and ride, or business alternate permit. To get started, refer to the “How do UW employees apply for a parking permit?” tab on this page. 

Graduate students without an employment appointment with the University, or with an appointment classified as “Student Help” must go through the student parking process. Refer to the “How do undergraduate students apply for a parking permit?” tab on this page to learn about the student parking process. 

Graduate students are eligible for the reduced cost parking program.

Graduate students may also purchase semester, afternoon, night, and moped permits without going through the application process.

If you have questions about your employment appointment status, contact your department administration.

Find more information about your options on the student parking page

How does the payroll deduction option work for permit and bus pass purchases?

When accepting a parking permit offer, eligible employees may choose to pay with payroll deduction. The other option is to pay for the permit in full. 

Payroll deduction amounts are determined by the cost of the permit or product and prorated by the remaining payments left in the permit year.

Deductions for parking permits are taken from your paycheck after all other voluntary payroll deductions, so please make sure you leave enough to pay for parking when adjusting your voluntary benefit contributions during open enrollment. For questions about this, contact your HR representative.

Refunds. There are no refunds for products purchased via payroll deduction or for products from previous fiscal or parking years, unless there was an administrative error as determined by Transportation Services. Products must be returned to avoid additional charges.

I'm going on leave. Can I keep my parking permit?

Yes, but you do need to plan in advance. Parking is not automatically arranged for you by the Human Resources department. Contact Transportation Services Business Services at tsbilling@fpm.wisc.edu before your leave begins.

Employees going on leave may keep their parking permit, but must continue making payments while on leave. Employees on FMLA will be off the payroll system, so arrangements must be made with Transportation Services to pay any remaining permit costs in full or by the first of each month.

If your leave will extend past July, you may also need to make arrangements with Transportation Services to have an application on file for the following parking year and/or make sure any parking offers for the following year are accepted. 

I'm going on leave/sabbatical. Can I keep my parking permit?

Yes, but you do need to plan in advance. Parking is not automatically arranged for you by the Human Resources department. Contact Transportation Services Business Services at tsbilling@fpm.wisc.edu before your leave or sabbatical begins.

Transportation Services can hold a parking permit for faculty going on sabbatical. Payments on the permit are not required during the sabbatical. Submit a signed letter from the Chancellor along with your permit to Transportation Services. The permits office will hold your permit for you. When you return to campus, notify Transportation Services before coming to the office to retrieve your permit.

If your sabbatical will extend past July, you may also need to make arrangements with Transportation Services to have an application on file for the following parking year and/or make sure any parking offers for the following year are accepted. 

Alternatively, you can cancel your permit and reapply when you return. 

I received a notice about a missed payroll deduction. What does that mean?

Missed payroll deductions for parking permits can happen for multiple reasons – for example, if you go on leave (FMLA) without making arrangements with Transportation Services, or if you don’t have any funds left over after other payroll deductions are taken.

If you miss a payment, you will receive a missed payroll deduction notice. Missed deduction payments must be made within 10 days from the date of the missed deduction. Missed payroll deductions can be paid by credit card over the phone at (608) 263-6667 or by mailing a check to:

UW Madison Transportation Services
Attn: Business Manager
610 Walnut St.
Madison WI 53726

Missing two consecutive deduction payments may result in the cancellation of the permit. Missing three or more deduction payments may result in the revocation of the payroll deduction eligibility.

How can I cancel or return my permit if I no longer need parking?

You can return a permit virtually or in person. Follow the cancellation instructions on our permit information page.

Please note that the Human Resources department does not automatically cancel parking on your behalf if you terminate employment or no longer want or need your parking permit. You will continue to be charged until you return the permit to Transportation Services.

How do I use a UW Service permit?

UW departments sometimes make UW Service permits available to employees for occasional, short-term parking to conduct official university business. Acceptable uses of service permits include attending meetings or training sessions; conducting business in different areas on campus; or delivering items across campus. For detailed rules and restrictions, read the policy.

You can display a service permit to park in any open service/vendor stall on campus. Service/vendor stall locations can be found on the service/vendor stall map.

If no service stalls are available in the lot of your choice, move to another available service stall in a different lot. 

Please be aware of these restrictions when parking with a UW Service permit:

  • Service permits are only valid in signed service/vendor stalls. They are not valid in regular (unreserved/unsigned) permit stalls. 
  • Do not park in a service/vendor stall for more than a few hours at a time. Warnings and citations may be issued to vehicles found continuously parked in a service/vendor stall for extended periods. 
  • If you also have an annual parking permit (base lot, Flex), you may not use a service permit in or near the lot where your annual permit is assigned. For example, if you have a personal base lot permit in Lot 91, you may not use a service permit to park in a service/vendor stall in Lot 91 or surrounding nearby lots.
  • You may not use a UW Service permit to park in a lot closer to your primary work location than where your personal parking permit is assigned.
  • UW Service permits may not be used by employees in lieu of purchasing an annual parking permit.

Why do I have to display my permit? Don't you have my license plate on file?

Our enforcement program is based on the visible display of a permit. It is not based on license plates. This is because there are multiple types of permits – such as UW Service permits and department permits – that may be transferred among multiple vehicles and are not associated with a specific vehicle. As long as these permit types are used on campus, we cannot enforce based on license plate numbers.